ERASMUS+ STAFF TRAINING MOBILITY

Erasmus+ staff training mobility is an activity area that enables academic and administrative staff employed at an ECHE (Erasmus Charter for Higher Education) accredited higher education institution in Turkey to receive training in an EU member country for a minimum of 2 days and a maximum of 2 months. Through this activity, staff members can go to another higher education institution or a company abroad to receive training.

Staff Training Mobility encompasses three types of mobility:

1. Mobility of staff from a higher education institution to a company and from a company to a higher education institution: The aim of this type of mobility is to provide individuals with the opportunity to transfer knowledge and experience, learn, and acquire practical skills. Key activities may include seminars, workshops, courses and conferences, practical training processes, short-term assignments, etc.

2. Mobility of management and administrative staff from one higher education institution to another: The aim of this type of mobility is to enable individuals to learn the experiences/good practices of a different institution and develop the necessary skills for their current jobs. Key activities may include job shadowing programs, working visits, short-term assignments, etc.

3. Mobility of academic staff from one higher education institution to another for the purpose of receiving training: Under this activity, staff members can receive various training sessions to enhance the skills related to their current job responsibilities.

Staff training mobility is an activity area that allows academic/administrative staff working at an ECHE accredited higher education institution in Turkey to receive training abroad at an ECHE accredited higher education institution or a company abroad, with the aim of knowledge and experience transfer, learning, and acquiring practical skills, as well as learning the experiences/good practices of a different institution for their current jobs. Training activities can be carried out in institutions with which bilateral agreements have been made or in companies found by staff members themselves who wish to benefit from the activity. The duration of the activity is a minimum of 2 days.  

Applications will be made online to the Erasmus Office on the dates specified in the announcement.

PROCESS

After the announcement of the application results, staff members who will benefit from the Mobility should follow the process of preparing the following documents sequentially: ​

1- Mobility Agreement for Training ​

2- Invitation Letter signed by the institution to be visited Davet Mektubu

3- Assignment letter (For overseas assignment, application must be made to the department/department head with a petition, a decision must be taken by the board of directors, the relevant decision must be submitted to the Rectorate for approval and approval must be obtained.)

4- The current Euro account must be opened at the relevant bank by contacting the Erasmus Office.

5- Hibe Sözleşmesi(Grant Agreement) (It is mandatory for our staff to sign the agreement prepared by the Erasmus Office before the mobility.) The Grant Agreement must be submitted to the Erasmus Office at least 15 days before the start of the activity.

In order to benefit from Erasmus+ mobilities, every participant must be included in the selection process, and all applicants must be evaluated according to the same criteria within the framework of equality and transparency. No one who does not take part in the selection process can benefit from these activities

Within the scope of staff teaching/training activities, the activities are based on days, and grant payments are made for the days on which teaching or training takes place.

NOTE: In staff mobilities, within the framework of national priorities, it is foreseen that each type of activity may be undertaken at most once within the same contract period, in order to enable a greater number of staff to benefit from the activities.

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Travel Grant Support Calculations

To contribute to students' travel expenses, the distance in kilometers between the starting point of the mobility and the location of the activity should be determined using the distance calculator provided by the European Commission. The travel grant should then be calculated using the table below. The kilometer value obtained from the distance calculator corresponds to the round-trip grant amount in the table below, and this amount is not multiplied by two.

Green travel refers to traveling using low-carbon emission public transportation. Bus, train, and shared car usage are included in green travel. To be eligible for green travel support, green travel methods must be used for both the outward and return journeys, and more than half of the entire trip must be completed using green transportation options.

If necessary, individual support grants may be provided for travel days, up to a maximum of two days, or up to a maximum of six days if green travel is used, for the travel period before and after the activity.

Green Travel (Valid only for the 2024–2025 Academic Year)

Green travel is the use of low-carbon public transportation. Bus, train, and carpooling are all included in green travel. To receive green travel support, green travel must be used both on the outbound and return journeys, and more than half of the journey must be made using green vehicles. For example, an employee working in Amsterdam must use green vehicles for more than half of the round-trip travel time from Istanbul to Amsterdam. They can fly to Bulgaria, travel the rest of the way by train, bus, shared car, etc., and return to Bulgaria using these vehicles before flying from Bulgaria to Türkiye.

The personnel must submit their outbound and return bus/train tickets/flight information showing their mode of transportation to the Erasmus+ Programme Unit.

Green Travel (valid between the 2021-2024 academic years)

Employees who choose to travel green will receive a one-time green travel support of €50. Additionally, if necessary, a personal support grant for the number of travel days, up to a maximum of four days, will be provided.

Green travel is the use of low-carbon public transportation. Buses, trains, and shared cars are all included in the scope of green travel. To receive green travel support, green travel must be used both on the outbound and return journeys, and more than half of the entire trip must be made using green vehicles. Text in italics is valid for the 2023-2024 academic year.

For example, if a staff member traveling to Germany will travel for two full days, they will receive an initial grant of €50, followed by an additional €40. Germany's monthly grant is €600. The daily grant is calculated as €600/30=€20. In total, the staff member will receive €90 in Green Travel Support.

After you have made your green travel plans, you can send your documents to erasmus@ostimteknik.edu.tr for approval.

After completion of the above-mentioned documents, 80% of the total grant amount (activity days + travel expenses) is paid to our staff. 
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After the activity, the following documents must be submitted to the Erasmus Office:

1-Final Rapor Formu(Back to Report) (The report form, which will be sent to your email address at the end of the activity, must be completed online.)

2- Katılım Sertifikası(Certificate of Attendance) (The Certificate of Attendance, which will be signed and stamped by the host institution, must indicate the duration of the activity in days/months/years.)

3- Entry-Exit Document to be obtained from E-Devlet

4- Fill out the survey sent by the European Union.

After the above-mentioned documents are submitted in full to the Erasmus Office, the remaining 20% of the total grant will be paid.